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Admissions

Admissions > Manila

Online Procedures for Graduate School Applicants

Second Semester, School Year 2021-2022

 

Welcome, future Escolarian!

              Be inspired and empowered with your education in Centro Escolar University as guided by its philosophy—Science and Virtue, Ciencia y Virtud.

Application for Admission

  1. Please prepare first and save in your computer, notebook, laptop or smartphone the following initial requirements for admission to CEU:
  • Original Transcript of Records with Special Order (if applicable)
  • Transfer Credential (if graduate from other school)/ Honorable Dismissal (If transferee)
  • PSA copy of Birth Certificate
  • For married women, photocopy of Marriage Contract
  • Copy of PRC ID (for MS Dent Ortho/Perio and MS Nursing Applicants)
  • Supporting documents for Clinical Experience/Hospital or related hospital working experience (if MS Nursing Applicants)
  • Recommendation from former Dean/Professor and current/former employer/colleague (Downloadable Form)
  • ID-type picture
  • Proof of payment of the application fee of Php300 (Payment button)

      2. Fill out and upload your Application Form together with the above cited initial requirements.

NOTE: Please send through email to Dr. Lorena Balacanao ([email protected]) cc: Mrs. Roselle Lopez ([email protected]) from Graduate School the recommendation forms . If MS Dent Ortho/Perio and MS Nursing Applicants, send also the additional requirements cited above. 

      3. You will receive an auto reply to your application.

For more information or question, please email [email protected]

Enrollment Procedures

REGULAR ENROLLMENT PERIOD:  January 10-29, 2022 

1. You will receive the First Notice which include the following;

  • Curriculum Checklist
  • Student Number
  • GS Course Offerings

2. Send the course/s to be enrolled and the mode of payment, with the provided template, to email address [email protected]  cc:  [email protected]

3. You will receive an electronic copy of the Certificate of Matriculation (eCOM)

IMPORTANT: Do not pay the matriculation fee until you receive the electronic of the Certificate of Matriculation (eCOM)

4. Pay the first payment indicated in your chosen Payment Plan using your chosen Payment Channel

5. Send the proof of payment to email address [email protected]  cc:  [email protected]

6.You will be provided your CEU Gmail account and will be requested to activate it.

7.Accept the invitation for CEU LEAPS that you will receive in your CEU Gmail account before the start of classes.

IMPORTANT: To applicants with incomplete requirements, fill-out the promissory note indicated on the Final Requirements link to be found in the First Notice 

PAYMENT CHANNELS
Payment on campus (This may not be available during ECQ or GCQ)

  • Over the counter payment to any branch of the following:

         o Security Bank  - use payment slip, cash and check payments

         o Philtrust Bank – use deposit slip, cash and check payments

         o Mlhuillier – use payment slip, cash payment only, with service fee

Payment through the CEU website (www.ceu.edu.ph) where you have the option to pay online in the comfort of your home or pay offline where you go to designated payment outlets.

NOTE:

1. The 2nd, 3rd, 4th and 5th installment shall be paid before the specified dates.

2.  Cancellation Policy:

  • If you withdraw before the start of classes, a cancellation fee of P5,000 will be charged.
  • If you withdraw one week from the start of classes, you will be charged 25% of the total fees; registration fees are non-refundable.
  • If you withdraw between the 1st and 2nd week from the start of classes, you will be charged 50% of the total fees; registration fees are non-refundable.
  • If you withdraw beyond the 2nd week after classes have started, you will need to pay the total fees.

 

 

To minimize the impact of COVID 19 pandemic on students who are working on their thesis/ dissertation defenses and to those  who are planning to take the comprehensive examination, the Graduate School is temporarily suspending until further notice, the current Graduate School policy that requires physical presence of students and members of the panel of evaluators during the oral defense. In the light of the current situation where physical presence is not possible, the Graduate School formulated modified guidelines for the oral defense and comprehensive examination.

The Graduate School still prefers to have all members of the panel of evaluators to be present during the oral defense which will be done remotely via Zoom or other videoconferencing platforms.

To accommodate the Graduate School students who are qualified to take the comprehensive examination, the examination will be done online using the CEU LEAPS, the official Learning Management System (LMS) of the university.

 

Guidelines For Online Comprehensive Examination

The comprehensive examination will be conducted online using CEU LEAPS. This platform shall allow the possibility of conducting the comprehensive exam during the Community Quarantine (CQ). Applicants shall be enrolled in course to provide access to the questionnaires for the courses covered in the examination. Access to the examination questionnaires shall be opened for a specified period of time within the identified schedules. Results will be released in two weeks. Re-take of the examination shall follow established policy. The same platform shall be used in the re-take of failed courses. Retake shall be scheduled within the semester.

The students, however, shall be given the option to continue with the Comprehensive Examination using an online platform or defer their examination until the situation returns to normal. The implication of deferred examination in the residency policy of the Graduate School shall be reviewed with utmost consideration.

 

Phase 1: Preparation for the Online Comprehensive Examination

Procedure:

  1. Faculty shall be notified about the schedule of the online comprehensive examination . They shall be requested to email their questionnaires  to the Assistant to the Dean of the Graduate School ([email protected]).
  2. ICT shall be requested to create CEU email address for students who will take the comprehensive exam.
  3. Students shall be informed and be requested to activate their CEU email address. They shall be given instructions on how to log in to CEU LEAPS.
  4. The Graduate School shall notify the students of the schedule of courses to be taken within the scheduled dates of examination.
  5. The Graduate School shall create the course for the students who will take the comprehensive examination
  6. The CEU-LEAPS Administrator shall batch- enroll the students who will take the comprehensive examination

 

Phase 2: Examination Proper

Procedure:

  1. Examination per course shall be answered for 2 hours. A maximum of 3 courses shall be scheduled in a day.
  2. The student shall answer the examination online through CEU-LEAPS using their desktop computer or laptop. For courses that require computations, diagrams/ figures/ flowcharts and other similar illustrations, the student shall be allowed to use an answer sheet. This too shall be uploaded when submitting the examination.
  3. Submitted answers shall be downloaded and checked for plagiarism by the faculty-in-charge. The Graduate School shall coordinate with the CEU Library for the creation of account in PlagScan for Graduate School faculty.
  4. Faculty-in-charge shall be given two weeks to check the downloaded examinations. In case of failure in the examination, the Graduate School shall notify the student immediately and inform the need to apply for re-take of the comprehensive examination for the course failed. Re-take shall follow the same procedure.
  5. Faculty-in-charge shall email the grades to the Assistant to the Dean for recording and reporting purposes. 
  6. The grades in all courses taken by the students in the Comprehensive Examination shall be computed and verified by the Research and Evaluation Office.
  7. Verified grades shall be submitted to the Office of the University Registrar (AAF-GS 008-  Comprehensive Examination Official Result) for reporting and recording purposes.

Oral Defense Policies for Thesis 1/ Dissertation

 To minimize the impact of COVID-19 on students who are working on their thesis/ dissertation defenses, thesis and dissertation final oral defense will be conducted online using platforms such as Zoom or Google Meet. In the light of the current situation, the following policies shall apply:
1)The student, the chairperson, the advisor, and the members of the panel of evaluators must attend the defense remotely via Zoom or other videoconferencing platforms.
2)Schedule of oral defense will be announced to all concerned persons through email. Meeting ID and password will be sent a day before the scheduled defense.
3)The student shall send all pertinent documents to the Adviser and Graduate School through the Assistant Dean ([email protected]) prior to the scheduled meeting.
4)A member of the panel of evaluators who cannot join the video conferencing shall agree to the following:
 i.[1] Waive the right to grade the oral defense of the candidate.
 ii.Abide by the comments and suggestions agreed upon during the oral defense.
 iii.[2][U3] Submit the evaluation of the manuscript and any questions directly to the chairperson before the scheduled defense.

  

FORMPROCESS
Thesis/ Dissertation Proposal Submission Checklist (AAF- GS 049)

1. Student shall fill out the checklist.

2. Student shall send the filled- out form, including the Plagiarism Report as attachments to GS Staff through email ([email protected]).

Plagiarism Checking

1. The student, upon consultation with the Adviser and completion of the manuscript, shall check for plagiarism using PlagScan.

2. The student shall coordinate with CEU Library through Mr. Julius Cortez, Library IT- [email protected].

3. The student shall take note of the acceptable plagiarism limit for Graduate School (10% or lower).

4. The student shall download and save proof of passing plagiarism to Graduate School.

Adviser’s Endorsement of Thesis / Dissertation Proposal (AAF-GS 036)

1. Student shall fill out the editable form.

2. Student shall email the form, manuscript (PDF format) and power point presentation to the advisor.

3. Advisor shall forward the form and the manuscript with a statement of approval to the Assistant Dean of the Graduate School.

Invitation for Panel of Examiners for Thesis 1/ Dissertation 1 (AAF- GS 009)

1. GS shall assign members of the panel of evaluators of the thesis/ dissertation.

2. GS staff shall send invitation to members of panel of evaluators through email.

3. Members of the panel of evaluators shall send their acknowledgement and confirmation of attendance during the oral defense via video conferencing using Zoom.

4. GS staff shall send the following to the student, adviser and the members of the panel of evaluators: 

     i. the electronic copy of the manuscript 

     ii. the power point presentation 

     iii. Evaluation forms for Thesis 1/ Dissertation 1 (AAF- GS 037; AAF – GS 010) 

     iv. meeting ID and password to access the video conference

5. GS staff shall send an email to all concerned people a day before the oral defense to remind everyone about the scheduled video conference.

Record of Oral Defense Proceedings, Corrections/ Suggestions (AAF-GS 018)

1. The Adviser shall record the relevant questions/ comments/ suggestions that will be discussed during the oral defense.

2. The Adviser shall confirm the record of the oral proceedings with the Chairman of the panel of evaluators.

3. The Adviser shall send a copy of the record to all members of the panel of evaluators.

4. Members of the panel of evaluators should signify their approval of the record of oral proceedings during the video conference.

Evaluation of  Manuscript for Thesis 1/ Dissertation 1 (AAF- GS 037)

1. Members of the panel of evaluators shall read the manuscript prior to the oral presentation.

2. Members of the panel of evaluators shall send to the Assistant Dean ([email protected]) the filled- out evaluation form for the manuscript a day before the oral defense.

Evaluation of  Oral Defense of Thesis 1/ Dissertation 1 (AAF – GS 010)

1. Members of the panel of evaluators shall give the evaluation of the oral presentation immediately after the oral defense.

2. The Chairman of the panel of evaluators shall collect all evaluations submitted by the panel of evaluators.

3. The Chairman shall combine the evaluation of the manuscript and oral presentation. 

4. The Chairman shall announce the result of the evaluation as either passed or failed.

Thesis / Dissertation Proposal Approval Sheet (AAF- GS 037)

1. The student shall send the final proposal draft (PDF FORMAT) and filled out AAF- GS 037 form to the following: a) Adviser; b) members of the panel of evaluators; and c) Chairman for their approval.

2. The panel members, upon finding no more corrections in the final proposal draft, must indicate their approval of the thesis/ dissertation. (In the absence of electronic signature, this can be indicated by a statement of approval from the Adviser sent to the Assistant Dean of the Graduate School.)

3. Once approved by all members of the panel of evaluators, the student shall submit approved thesis/ dissertation proposal (PDF format) to the Assistant Dean of the Graduate School.

 

Oral Defense Policies for Thesis 2/ Dissertation 2

 

In light of the evolving COVID-19 health situation, the Graduate School is modifying some of the standard policies and procedures as stated below.

 

 To minimize the impact of COVID 19 pandemic on students who are working on their thesis/ dissertation defenses, thesis and dissertation final oral defense shall be conducted online using platforms such as Zoom or Google Meet. In the light of the current situation, the following policies shall apply:
1)The student, the chairperson, the advisor, and the members of the panel of evaluators must attend the defense remotely via Zoom or other videoconferencing platforms.
2)Schedule of oral defense will be announced to all concerned persons through email. Meeting ID and password will be sent a day before the scheduled defense.
3)The student shall send all pertinent documents to the Adviser and Graduate School through the Assistant Dean ([email protected]) prior to the scheduled meeting.
4)A member of the panel of evaluators who cannot join the video conferencing must agree to the following:
 i.[1] Waive the right to grade the oral defense of the candidate.
 ii.Abide by the comments and suggestions agreed upon during the oral defense.
 iii.[2][U3] Submit the evaluation of the manuscript and any questions directly to the chairperson before the scheduled defense

 

FORMPROCESS
Thesis/ Dissertation Final Oral Defense Submission Checklist (AAF- GS 050)

1. Student shall fill out the checklist.

2. Student shall send the following filled- out forms to GS Staff through email ([email protected]): AAF-GS013, GS-032, GS 042, Plagiarism Report

Adviser’s Endorsement of Data For Statistical Analyses (AAF-GS 048)

1. Student shall fill out the editable form.

2. Student shall email the form, data (Excel format) and copy of the Statement of the Problem, Objectives of the Study, and Hypothesis of the Study to the advisor.

3. Advisor shall forward the form and other documents with a statement of approval to the Assistant Dean of the Graduate School.

4. The Assistant Dean shall endorse the forwarded documents  to the Center for Data Analysis for statistical analysis.

5. The statistician in the CDA shall acknowledge the email and process the data.

6. Other inquiries about the data shall be sent directly to the student, with the Assistant Dean of the Graduate School carbon copied.

Plagiarism Checking

1. The student, upon consultation with the Adviser and completion of the manuscript, shall check for plagiarism using PlagScan.

2. The student shall coordinate with CEU Library through Mr. Julius Cortez, Library IT- [email protected].

3. The student shall take note of the acceptable plagiarism limit for Graduate School (10% or lower).

4. The student shall download and save proof of passing plagiarism to Graduate School.

Adviser’s Certification of Thesis/ Dissertation Completion (AAF-GS 012)

1. The student shall send the final draft of the completed manuscript (DOC FORMAT) to the Adviser.

2. The Adviser shall review the manuscript for completion, and require the student to check the manuscript for plagiarism.

3. The Adviser shall endorse the checked manuscript for language editing. This shall be indicated by the signed AAF-GS 012 form. (In the absence of electronic signature, this can be indicated by a statement of approval from the Adviser sent to the Assistant Dean of the Graduate School.)

Request for Pre- Oral Editing (AAF-GS 013)

1. The student shall send the manuscript (DOC FORMAT) for editing and the signed AAF- GS 012 to the Assistant Dean of the Graduate School.

2. The Assistant Dean shall record the submission, and forward it to the Head of the Languages Department.

3. The Head of the Languages Department shall assign a faculty for the editing of the manuscript.

4. The editor shall edit the manuscript and send it directly to the student for revision.

5. The student shall return the revised manuscript directly to the editor.

6. The editor shall review the revisions and approve for the readiness of the manuscript for oral presentation.

Invitation for Panel of Examiners for Thesis 2/ Dissertation 2 (AAF- GS 015)

1. GS shall assign the same members of the panel of evaluators during the proposal defense of the thesis/ dissertation with an additional new member.

2. GS staff shall send invitation to members of panel of evaluators through email.

3. Members of the panel of evaluators shall send their acknowledgement and confirmation of attendance during the oral defense via video conferencing using Zoom.

4. GS staff shall send the following to the student,  adviser and the members of the panel of evaluators: 

    i. the electronic copy of the manuscript 

    ii. power point presentation 

    iii. evaluation forms for Thesis 2/ Dissertation 2 (AAF- GS 038; AAF – GS 016)

    iv. meeting ID and password to access the video conference

5. GS staff shall send an email to all concerned people a day before the oral defense to remind everyone about the scheduled video conference.

Record of Oral Defense Proceedings, Corrections/ Suggestions (AAF-GS 018)

1. The Adviser shall record the relevant questions/ comments/ suggestions that will be discussed during the oral defense.

2. The Adviser shall confirm the record of the oral proceedings with the Chairman of the panel of evaluators.

3. The Adviser shall send a copy of the record to all members of the panel of evaluators.

4. Members of the panel of evaluators should signify their approval of the record of oral proceedings during the video conference.

Thesis 2/ Dissertation 2 Final Manuscript Evaluation Form (AAF- GS 038)

1. Members of the panel of evaluators shall read the manuscript prior to the oral presentation.

2. Members of the panel of evaluators shall send to the Assistant Dean ([email protected]) the filled- out evaluation form for the manuscript a day before the oral defense.

Evaluation of  Final Defense of Thesis/ Dissertation 1 (AAF – GS 016)

1. Members of the panel of evaluators shall evaluate the oral presentation immediately after the oral defense.

2. The Chairman of the panel of evaluators shall collect all evaluations submitted by the panel of evaluators.

3. The Chairman shall combine the evaluation of the manuscript and oral presentation. 

4. The Chairman shall announce the result of the evaluation as either passed or failed.

Adviser’s Endorsement for Format and Post- Oral Language Editing (AAF- GS 024)

1. The student shall submit the revised manuscript to the Adviser for evaluation and endorsement.

2. The student shall check again the revised manuscript for plagiarism.

2. The Adviser, upon finding no more additional points for correction, shall endorse the revised manuscript for post- language and format editing. This shall be indicated by the signed AAF-GS 024 form. In the absence of electronic signature, this can be indicated by a statement of approval from the Adviser sent to the Assistant Dean of the Graduate School.

Request for Post- Oral Language and Format Editing (AAF- GS 014)

1. The student shall send the manuscript (DOC FORMAT) for editing and the signed AAF- GS 024 to the Assistant Dean of the Graduate School.

2. The Assistant Dean shall record the submission and forward the manuscript to the Head of the Languages Department.

3. The Head of the Languages Department shall give the manuscript to the same editor who did the first editing.

4. The editor shall edit the manuscript and send it directly to the student for revision.

5. The student shall return the revised manuscript directly to the editor.

6. The editor shall review the revisions and approve for the readiness of the manuscript for submission to panel members for Thesis/ Dissertation Approval.

Thesis II/ Dissertation II Approval Sheet (AAF- GS 017)

1. The student shall send the final draft (PDF FORMAT) and filled out AAF- GS 017 form to the following: a) Adviser; b) members of the panel of evaluators; and c) Chairman for their approval.

2. The panel members, upon finding no more corrections in the final draft, must indicate their approval of the thesis/ dissertation. In the absence of electronic signature, this can be indicated by a statement of approval from the Adviser sent to the Assistant Dean of the Graduate School.

3. Once approved by all members of the panel of evaluators, the student shall reproduce (3) copies and bind according to the prescribed format.

Graduation Checklist

1. The GS staff shall send to the student the graduation checklist for list of requirements to complete in order to be included in the graduating batch.

2. The student, upon completion of all requirements and payment of applicable fees shall submit all evidences of compliance to the Graduate School.

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